Take business continuity seriously.
Even if you have every eventuality covered from an insurance angle, it might be worth using your office refurbishment as the impetus to put in place a business continuity and disaster recovery plan.
The way you and your team respond to a crisis – be it a natural disaster, theft, energy loss, equipment failure, or security breach – could make a dramatic difference to its financial impact and the extent and speed with which you are able to resume normal operations afterwards. A business continuity plan should summarise your key functions, personnel, and assets and guide you through the steps of recovering facilities, communications systems, and operations.
Typically, you should cover issues such as how you will ensure the physical safety of your employees, how you would prioritise your critical business functions, where you will establish a recovery site if your office is not habitable, the importance of safe offsite storage of vital records and legal documents, who would be on your critical contact lists, how to make sure your data protection practices are reliable, and how quickly you could resume IT operations.
Once you have the basic plan in place, reviewing and refining, testing, and updating are relatively effortless if you set a regular time, for instance the first of each month, for these activities. Keep a copy of the plan at home, and distribute a copy to each of your employees. The facilities management arm of your office refurbishment partner should be able to help you prepare the plan.
Maris Interiors LLP is the UK’s leading specialist in workplace consultancy, workplace optimisation, office design, office refurbishment, office fit-out and office relocation. Maris design and create world class working environments for occupiers throughout the UK and continental Europe. The Maris team of experts has extensive and in-depth knowledge of how good office design and fit-out can substantially improve business performance, save vast amounts of money and help retain and attract key people.
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Charlotte Fraser: email@example.com