An office refurbishment is the ideal time to reduce the amount of files, unwanted equipment and clutter
Managing your archived documents could be a headache and an ill-affordable burden. As you are in the process of seeking ways to optimise the way you occupy your newly refurbished offices, it may make great financial sense to offload your documents to storage experts.
Many off-site storage experts could safely and securely store your archived documents – usually cataloguing each individual item into a computer system – and deliver them to your door when you need them.
Most of these companies store items at both file and box level, which would give you the best of both worlds in terms of flexibility and cost effectiveness.
A file may typically consist of an A3 or A4-sized folder or envelope, but in reality it may be a bundle of related documents that could grow over time.
Box level storage is generally suited to larger documents, such as year-end accounts, ring binders and bulky printed reports. When requested to be returned, the entire box will be delivered to you.
Once catalogued, information relating to files and boxes is usually stored in a central database and identified by means of a unique reference number and a fully searchable text description.
Each individual item should then be barcode labelled and the physical files should be stored in a uniquely identified box assigned to you and placed on racking in a secure storage area.
Maris Interiors LLP is the UK’s leading specialist in workplace consultancy, workplace optimisation, office design, office refurbishment, office fit-out and office relocation. Maris design and create world class working environments for occupiers throughout the UK and continental Europe. The Maris team of experts has extensive and in-depth knowledge of how good office design and fit-out can substantially improve business performance, save vast amounts of money and help retain and attract key people.
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