Appoint an internal office relocation project leader
Responsibility for ensuring your organisation’s office relocation is a success should inevitably rest on the shoulders of the individual you appoint to coordinate and oversee the project and ensure it is delivered against the budget and schedule you agree.
Typically, you would give this role to your Facilities/Premises Manager or Director if you had one, or to an appropriately skilled Director or Senior Manager.
Whoever you choose, it is important that he or she is totally familiar with your organisation, is able to communicate with their management colleagues and other key employees and, most importantly, has the time available to drive the office relocation project from planning through to completion and the authority to make decisions.
In a perfect world your project leader would have a grasp of the fundamentals of an office relocation and fit-out, would understand budgeting and, if the project involved a brand new site, would also have some property development expertise.
However, if you are relocating to a large office, it may be wise to also appoint a professional Project Manager. Many bring with them years of office relocation experience and understand how to support your management team and the chosen fit-out partner.
An experienced Project Manager should also anticipate and prevent problems before they arise and make sure the project does not impact greatly on the daily routine of busy managers and staff.
Assess whether office relocation is the right option
Whether you are driven by a lease expiry or break clause, have surplus office space, or have concluded that juggling existing space is no longer an option, the decision to relocate your offices demands careful consideration. If carried out carefully, office relocation can significantly reduce overheads and improve morale and efficiency levels.
Even if space is not your issue, office relocation could be an option if the original benefits of your prime address are now outweighed by the current market conditions or by the reduced rent or property costs of a less prestigious part of the city or an out-of-town site.
It may be that success means getting closer to your external clients – in terms of logistics as well as interpreting their needs and objectives. Bear in mind that even where the physical location may not necessarily be ideal, there are huge advantages of being on a client’s doorstep.
You may also want to take the view that relocating offices is more than a change of address – it is a chance to shatter a tired or unwanted workplace status quo and bring about change to policies and culture that could otherwise be hard to instigate and justify.
Maris Interiors LLP is the UK’s leading specialist in workplace consultancy, workplace optimisation, office design, office refurbishment, office fit-out and office relocation. Maris design and create world class working environments for occupiers throughout the UK and continental Europe. The Maris team of experts has extensive and in-depth knowledge of how good office design and fit-out can substantially improve business performance, save vast amounts of money and help retain and attract key people.
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