Delivering an outstanding design without delivering it within commercially acceptable parameters is an experience that can be all too common when it comes to office design and fit-out.
Costly programme overruns, constant changes to a loosely coordinated project brief and expensive fees for third parties who do not accept risk are just three of the areas that can drive cost into a project. An optimised workplace is one that delivers a tightly coordinated project brief and that identifies financial exposure from the outset, monitoring it daily in order to control expectations and ultimately a successful project.
Whilst the impact on project budgets are controllable through close control and strong guidance in the areas of design and technical development, the compiling and progression of initial budgets through to detailed contract costs is one that requires a stringent process of control.
Financial Control Process:
Review and compile overall project budgets that include the fit-out, along with other project specific costs that will be experienced by a Client. Benchmark these budgets against recently completed projects in the following areas to allow Clients first-hand experience of the look, feel and quality levels involved:
Type of property
Scale and size
Budget monitors should be produced on a weekly basis to closely track the effect of technical and design development
Detailed costing to provide an itemised and accountable budget, separated into packages of works to allow informed decision making on the selection of finishes, scope of works and design concepts
Value engineering to challenge potential alternatives and the financial savings these may have against the project budget
Review areas that can leverage greater cost control:
Specification – value engineering and alternative specifications
Finishes – alternative products and those matched to the duration of the lease
Design detailing – efficient detailing to reduce construction periods on site and reduce material wastage
Financial terms – capitalising on preferential payment terms to reduce project costs with suppliers
Investigate the tax benefits of leasing the fit-out
Maris Interiors LLP is the UK’s leading specialist in workplace consultancy, workplace optimisation, office design, office refurbishment, office fit-out and office relocation. Maris design and create world class working environments for occupiers throughout the UK and continental Europe. The Maris team of experts has extensive and in-depth knowledge of how good office design and fit-out can substantially improve business performance, save vast amounts of money and help retain and attract key people.
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