Obtaining approvals is a critical component in the delivery of any workplace.
Cost and time overruns can be easy to incur unless strong coordination and communication with approving parties is established early in the Workplace Optimisation process.
The approval process can be an intricate one and the timing of early coordination with both internal and external parties can make all the difference.
Many organisations take for granted the levels of authority and sheer time that is absorbed in approving and making decisions throughout a project. Along with approval for the overall business case to commence a project, approval will be sought with colleagues and senior management on average 120 times throughout the overall process. These decisions will range from minor agreements on space planning and the scope of the project to larger decisions regarding budget approval and contract signatures.
Handling objections and guiding decisions through this internal process requires strong leadership and good communication. The Technical Director for the project is in an ideal position to coordinate these decisions and the timing of them, however consideration should be made to electing a project champion to lead the internal decision making and this should be an individual with the authority to approve decisions.
External approvals are in the form of Landlords, Building Control, Planning Approvals, Listed Building Consents, Health & Safety and Legal approvals with regards to contracts and lease arrangements. External approvals are often considered difficult and timely to achieve. However, embracing these parties in the process of project development and considering them an integral part of the project process ensures early buy-in and easier approvals later in the project process. A critical step in the technical development of a project is the level of contact, communication and rapport established by Technical Directors with external parties.
Maris Interiors LLP is the UK’s leading specialist in workplace consultancy, workplace optimisation, office design, office refurbishment, office fit-out and office relocation. Maris design and create world class working environments for occupiers throughout the UK and continental Europe. The Maris team of experts has extensive and in-depth knowledge of how good office design and fit-out can substantially improve business performance, save vast amounts of money and help retain and attract key people.
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